Home / Jobs / Executive Personal Assistant

Executive Personal Assistant

Industry: Government / Job Expires: 2023-07-21 12:15:41 / Location: Gauteng

Share job:

Purpose 

We are currently recruiting for an experienced PA to provide comprehensive and highly effective support to our Chairman. Reporting to the Company Secretary, the PA will have the ability to be both proactive and reactive. The role will involve extensive inbox and diary management, administrative support, coordinating meetings, booking travel and accommodation, and supporting other Board Members. 

Minimum requirements

  • National Diploma or Degree in Management, Office Management & Technology, or relevant administrative qualification.
  • At least 5 to 8 years of experience as an Executive Assistant to Senior Management or Board.
  • Relevant legislation and regulatory frameworks.
  • Computer Literacy.

Main duties

  • Primarily focused on providing PA support to the Chairman.
  • Managing, prioritising and occasionally responding to emails in the inbox.
  • Keeping track of actions and communications.
  • Coordinating, minute taking and logging actions for the monthly Board Meeting with appropriate follow-up.
  • Coordinating and booking meetings.
  • Keeping the company secretary informed of changes to plans.
  • Maintaining up-to-date contacts for the Chairman.
  • Booking travel and accommodation for chairperson and other members when required.
  • Managing chairperson's monthly expenses.
  • Signing off on official documents and reports as instructed by the Chairperson. 
  • Providing ad-hoc administrative support to the Company Secretary office and other board members.

Key competencies

  • Travel and Logistics Protocols.
  • Meeting protocols and etiquette.
  • Events coordination.

Duration

  • 6 months fixed term contract. 

N.B: By responding to this advert, you consent to Heitha Staffing Group processing your personal information for recruitment purposes and confirm that any personal information has been submitted voluntarily. Applicants will be requested to fill in and sign a POPI Act Consent Form.

Only shortlisted candidates will be contacted. If you have not heard from us in 4 weeks, consider your application unsuccessful.

To apply please send your CV to intern2@heitha.co.za. 

Apply for this job